Aug 22, 2023

All Project Managers Should Use Gantt Charts

Georgia Price-Tillman

While straightforward to-do lists suffice for smaller tasks, managing sizeable or intricate projects demands a more comprehensive approach. When continual client queries about deadlines and task ownership become the norm, integrating Gantt charts into your project management process becomes essential. These charts facilitate the development of meticulous action plans that foster team-wide collaboration and understanding.

Discover the world of Gantt chart project management – its mechanics and its profound utility in efficiently overseeing, scheduling, and monitoring your projects to completion.

Gantt Chart View in
What is a Gantt chart?

A Gantt chart is a visual representation that illustrates the timeline, tasks, dependencies, and progress of a project. Named after its creator, Henry L. Gantt, this tool has become an indispensable asset in project management. The chart presents tasks as horizontal bars, aligned along a timeline, enabling project managers and teams to visualize the project's lifecycle at a glance. Each bar's length corresponds to the duration of the task, while the positioning of the bars indicates when they are scheduled to start and finish.

This visual clarity makes Gantt charts an invaluable communication tool. They enhance project coordination by providing a shared understanding of task sequences and responsibilities among team members. Moreover, Gantt charts allow managers to identify potential bottlenecks or scheduling conflicts early on, making it easier to adapt and optimize project plans as needed. By integrating time and tasks, Gantt charts foster efficient planning and real-time tracking, contributing significantly to project success.

The flexibility of Gantt charts makes them suitable for a wide array of projects across various industries. From construction and manufacturing to software development and marketing campaigns, Gantt charts offer a versatile framework to outline tasks, allocate resources, and monitor progress. Whether used in traditional project management or in agile methodologies, Gantt charts remain a fundamental tool that empowers teams to collaborate effectively, meet deadlines, and achieve their project objectives with precision.

Moving Tasks in a Gantt Chart
What's the difference between Gantt charts and project schedules?

Although the terms might seem synonymous, Gantt charts and project schedules are distinct entities.

Gantt charts serve as flexible instruments in project management, aiding project managers in visualizing essential components such as resource allocations, task interdependencies, and team workloads. These charts facilitate the simultaneous tracking of multiple projects within a unified framework, revealing intersections and aiding resource allocation and workload distribution.

In contrast, a project schedule is a straightforward action plan that delineates the pivotal tasks, dates, and milestones of a project. Typically formulated during the project planning phase, a project schedule provides project managers with a clear chronological outline."

What are the different kinds of Gantt chart dependencies?

Gantt chart dependencies offer a clear presentation of task interconnectedness, aiding teams in prioritizing crucial task completions. There are four distinct categories of Gantt chart dependencies:

  1. Finish to start (FS): In this dependency type, tasks follow a natural sequence. The prior task must conclude before the subsequent one can initiate.
  2. Start to start (SS): Here, the subsequent task can commence once the preceding task has kicked off.
  3. Finish to finish (FF): This type involves tasks that conclude simultaneously. The follow-up task's completion hinges on the closure of the preceding task.
  4. Start to finish (SF): This form of dependency is less common in project management. The subsequent task's conclusion is contingent upon the initiation of an earlier task."
Dependency Types in
Using Gantt charts in project management

Gantt charts find application in project management, aiding project managers in strategizing, coordinating, scheduling, and monitoring projects spanning various sectors. Gantt chart-based project management confers advantages such as:

  1. Streamlining intricate projects
  2. Monitoring project advancement
  3. Equitably distributing workloads among team members
  4. Preemptively addressing potential project risks
  5. Proactively managing potential task delays
  6. Overseeing numerous project teams and stakeholders
  7. Effectively allocating resources for single or multiple projects
  8. Visualizing both projected and actual project timelines
Critical Path in a Gantt Chart

How to create a Gantt chart project plan

The fastest and easiest way to get started with Gantt charts is to use a product like with built-in Gantt chart capabilities. The following templates allow you to start from a predefined Gantt chart setup and easily customize the plans based on your specific situation.

Simple Gantt ChartJust enter your tasks and start dates, along with either the end date or duration and your project managing has already begun.

Implementation Plan: Use this implementation plan template to plan, track, and manage each stage of an implementation project. Gantt and Kanban views help users visualize the progress and status of tasks, and to quickly answer the essential question, "what am I personally responsible for?" This template also features an "Overall Progress" row and "Days Until Launch" cell to keep teams up to date on their progress and stay aware of deadlines.

Agile Gantt ChartUse the Sheet view to create a list of tasks with important information like dates, task status, and the assigned team member. Then, switch over to the built-in Gantt chart view and see your simple task list transformed into an interactive, fully-featured Gantt chart.

Product Roadmap with Gantt: Streamline your product management workflow with this Product Roadmap with Gantt template. Prepare for product launches and updates with row hierarchies, project management settings, and milestones. Visualize your roadmap on a Gantt view and share it with your team, your investors, or your customers.

Kitchen Remodel Plan: This spreadsheet is designed to help track and plan a kitchen remodel. A Gantt timeline view and a Kanban view in the Tasks worksheet allows interactive visualization of project tasks and their dependencies.

M&A Due Diligence Tasks with Gantt: Manage M&A due diligence processes end-to-end with this M&A Due Diligence Tasks template. Create a list of all due diligence tasks with the Tasks worksheet and use row hierarchies to organize them by department or team. With the built-in Gantt view, your task list will automatically be transformed into a timeline so you can easily visualize your entire due diligence roadmap.

Create milestones in Gantt charts

Empower your project planning with's Gantt chart software

On the lookout for top-tier Gantt chart software? Eliminate deadline oversights, manage risks, and seamlessly handle projects using's Gantt chart software.

Take command of all your projects through our user-friendly interface, unveil your project's critical path, and track advancement via's Gantt chart creator. Detect a potential bottleneck? Swiftly adjust task schedules with our drag-and-drop functionality, seamlessly repositioning dependent activities according to your modifications. Any changes to dates, times, or team assignments automatically propagate across your team, ensuring everyone stays aligned.

Experience the impact of our online Gantt charts firsthand with a free Premium trial. Witness how they assist in visualizing project milestones, tracking progress, and elevating your project planning to new heights.

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